Work at KVIST

Studio Administrator & Procurement Coordinator

Advertised 21.03.2025

Location: Remote, with access to our office space at Workshop, Winchester. Site attendance as required.
Hours: 30 hours per week
Salary: £20,000 per year, with structured opportunities for progression based on performance and experience.

About KVIST Design

KVIST Design is a boutique interior design and architecture studio that creates turnkey boutique commercial spaces and beautifully crafted, high-end residential renovations. We are looking for a highly organised, proactive, and detail-driven individual to support our studio operations, procurement, and project management.

This role is ideal for someone who thrives in a fast-paced creative environment, enjoys keeping things running smoothly, and is excited to contribute to a growing design practice.

Key Responsibilities

1. Studio & Administrative Support

  • Manage diary scheduling for the director and design team.

  • Organise and maintain email correspondence and project files.

  • Keep internal databases, design schedules, and key documents up to date.

2. Client & Supplier Coordination

  • Act as a key point of contact for client and supplier queries.

  • Set up and manage trade accounts with suppliers.

  • Assist with client communications, including appointment confirmations and follow-ups.

3. Procurement & Logistics

  • Prepare and maintain design information schedules in Programa.

  • Order and track deliveries of design samples and project purchases.

  • Liaise with suppliers to obtain quotes, confirm lead times, and ensure timely deliveries.

  • Maintain procurement records, including budgets and invoices.

4. Project Support

  • Assist in compiling client presentations and mood boards.

  • Help prepare meeting agendas, take notes and track action items.

5. General Studio Operations

  • Ensure project files and documentation remain up to date and organised.

  • Help maintain an efficient and well-structured studio environment.

  • Provide general support to the director and team as needed.

Ideal Candidate

We’re looking for someone who is:

  • Highly organised, detail-oriented, and proactive.

  • An excellent communicator, confident in liaising with suppliers and clients.

  • Experienced in administration, procurement, or project coordination (ideally in a creative industry).

  • Familiar with Programa (project management, scheduling, procurement) and Trello (SOP & CRM) – training available if needed.

  • Comfortable using Mac Keynote, Pages, Numbers, and/or Office Suite for documents and presentations.

  • Able to manage multiple tasks efficiently in a small, collaborative team.

If you love keeping things organised, ensuring projects run smoothly, and want to be part of a dynamic and creative design studio, we’d love to hear from you!

To apply, please send you CV and an outline of why you’re excited about the role to Christine at:

hello@kvistdesign.co.uk 

Our Studio:

I really enjoy collaborating with a variety of people on a project, from planners and engineers to draftspeople and contractors. I strongly believe that each brings their own expertise, and working collaboratively ensures every aspect of the design i
It’s the little details that make a space come alive—the way a vintage fireplace pairs with modern furniture or how carefully chosen finishes echo the room’s character. I always aim to highlight a home’s original features, enh
Whether you go dark, mid or light tones with your furniture, wall colours and drapes can really change the way your flooring looks and feels. There is absolutely NO wrong answer here - so go with what you are immediately drawn to, even if it is outsi
First site visits to a client are always so exciting! This one had these cute windows that I just had to take a snap of.
This has been such a fun project to work on. My good friend Tamsyn at @tamsynfroomarchitecture has designed the most beautiful oak framed living room extension for a couple in Somerset, and she kindly referred them to me to help them choose the windo
Good wall lights make such a difference! These @astrolighting wall lights come in different finishes and with brass or frosted glass shades, which can be fitted either upward, or downward, facing. Each combination makes a huge difference to the ambie